Everything needed to form a new Fiji private limited company and register for tax, FNPF and FNU.
Identity (each director and shareholder)
- Certified copy of current passport (front page with photo)
- Certified copy of a secondary photo ID (driver licence or national ID)
- Recent utility bill or bank statement as proof of residential address (no more than 3 months old)
- Completed KYC form signed by the individual
For corporate shareholders
- Certificate of Incorporation of the corporate shareholder
- Current Certificate of Good Standing (or equivalent)
- Constitution / Articles of Association
- Register of Members and Register of Directors
- Board resolution approving the Fiji investment
- Ultimate Beneficial Owner (UBO) declaration
About the new Fiji company
- Three proposed company name options, in order of preference
- Description of business activity (2–3 sentences)
- Share capital structure (classes, amounts, allotment)
- Registered office address (we can provide one)
- Proposed directors and secretary consents
Source of funds
- Evidence of the source of funds (bank statement, salary slip, sale of asset, etc.)
- Brief written description of the funding source
Monthly books, VAT returns, management accounts and the annual tax return.
Each month
- Bank statements for all Fiji accounts (PDF or CSV)
- Supplier invoices and receipts for the month
- Sales invoices issued
- Petty cash register
- Payroll register (if we do not run your payroll)
Set-up (one-time)
- Opening trial balance (if moving from another provider)
- Chart of accounts (we will propose one if none exists)
- Access to your accounting software (Xero / MYOB) or a migration plan
- Tax file references: TIN, VAT registration, PAYE and FNPF employer numbers
Monthly payroll, payslips, PAYE and FNPF reporting and leave tracking.
Each employee (one-time)
- Signed employment contract
- Copy of TIN letter from FRCS
- FNPF member number
- Bank account details (for direct deposit)
- Completed FRCS IRS201 (PAYE declaration)
- Copy of passport / national ID
Each month
- Timesheet / attendance summary
- Approved leave forms
- Any commissions, bonuses or one-off payments
- Termination notices (if applicable)
Introduction to Fiji banks and KYC support for foreign-owned entities.
Company documents
- Certificate of Incorporation
- TIN letter
- Memorandum & Articles of Association
- Board resolution authorising the account and signatories
- Register of Directors and Shareholders
- UBO declaration
Each signatory / beneficial owner
- Certified passport
- Secondary photo ID
- Proof of residential address (no more than 3 months old)
- CV or professional background summary
- Source of wealth declaration
Business evidence
- Business plan or investor summary
- Evidence of the source of initial capital
- Expected transaction profile (annual turnover, counterparties, currencies)
For higher-risk clients, politically exposed persons and complex ownership.
Beyond standard KYC
- Full ownership chain diagram (to ultimate beneficial owners)
- Source of wealth documentation (not just source of funds)
- Professional / personal references
- Adverse media or sanctions screening report (we run this)
- PEP declaration for all directors, shareholders and UBOs
- Certified CV / professional history for all principals
Updating your board with the Companies Office.
New director
- Certified passport and secondary ID
- Proof of residential address
- Signed consent to act as director
- Completed KYC form
Outgoing director
- Signed resignation letter
- Board resolution accepting the resignation
Board administration
- Notice of directors' meeting
- Signed minutes of the meeting
- Updated register of directors
Registering a business for VAT with FRCS once turnover exceeds the threshold.
Company details
- Certificate of Incorporation (for companies)
- TIN certificate
- Business licence
- Evidence the turnover threshold is reached (or projected)
- Lease / proof of business premises
Authorised signatories
- Certified ID of each signatory
- Board resolution appointing the VAT contact person
Transferring shares between existing or new shareholders.
Transfer paperwork
- Share transfer form signed by transferor and transferee
- Board resolution approving the transfer
- Valuation / consideration evidence (for stamp duty)
- Updated register of members
New shareholder KYC
- Certified passport and secondary ID
- Proof of address
- Source of funds documentation
- UBO declaration (if a corporate shareholder)
